The whole SaaS deal, from RFP to renewal, with evidence at every step.
AdoptIQ summarizes inbound RFPs, drafts and scores responses with cited evidence and confidence levels, clears vendor questions in one structured round, and enforces your fairness rules on every award. After signature, it tracks real adoption against the business case, all the way to renewal.
No credit card · you work directly with the founders.
- Scope
- Procure-to-pay, 3 units, EU residency
- Deadline
- 21 days · 2 clarification rounds
- Weighting
- Security 30 · Function 40 · Commercial 30
92% of committed seats active
- AI that shows its work
- RFP summaries, scores, and drafted answers, each with cited evidence and a confidence level.
- Works where deals arrive
- RFPs land from Gmail, Outlook, and Google Sheets into one review queue. Awards sync to your CRM.
- Trust built in
- CAIQ and SIG questionnaire import, an evidence vault, DPA review, fairness rules, and a full audit trail.
- Proof after signature
- RFx process analytics and adoption tracked against the business case, through to renewal.
Works where your deals already live
- Gmail
- Microsoft 365
- Outlook
- Google Sheets
- HubSpot
- Slack
- E-signature
- CAIQ / SIG import
The shelfware problem
Most procurement ends at the signature. That is where shelfware starts.
The moment a contract is signed, teams go blind to whether an expensive new tool is actually being used. The gap between buying and using is where budgets quietly leak.
AdoptIQ treats every RFP as a Living RFP. The commitments made during the sale become measurable thresholds, tracked against real usage long after deployment, so the business case is enforced rather than filed away.
- 1 in 4
SaaS licences go unused
Budget is committed at signature, then usage is never checked against what was promised.
- 0
Signals after the signature
Traditional procurement ends where the risk begins. Nobody watches whether the tool is adopted.
- Renewal
Where it surfaces, too late
Shelfware is usually discovered at renewal, once the leverage to renegotiate is already gone.
Platform
Sourcing, evaluation, and adoption. One workspace.
A verified vendor network, AI-assisted RFP evaluation, and continuous adoption monitoring, in the same workspace your team already uses.
Evaluate a network you can trust.
Every provider in the AdoptIQ network is pre-vetted before it ever reaches your shortlist. You spend evaluation time on proven solutions instead of triaging cold inbound and open web searches.
- Providers screened for security posture, references, and viability.
- Only vetted vendors respond to your structured RFP.
- Vendors carry a transparent record of their adoption outcomes.
- verified
Vendor in verified network
Security certification on file · 4 references · 91% adoption
- verified
Vendor in verified network
Compliance documentation · 6 references · 88% adoption
- verified
Vendor in verified network
Security certification on file · 3 references · 84% adoption
- filtered out
Cold inbound pitch
Unvetted · no references on file
An RFP from start to finish, structured around the work that already happens.
Four stages, no surprises. The model assists at each one, the decisions stay with the team.
- Step 1
RFP decoding.
Upload a legacy RFP, structured or not. The model extracts requirements, weights, and deadlines, then proposes a clean draft you can edit before issuing it.
- Step 2
Vendor responses, scored.
Responses arrive in the workspace, are matched against your stated weights, and are scored with evidence cited from the proposal itself, not from keyword overlap.
- Step 3
Shortlist with reasoning.
A ranked shortlist with the model's reasoning per criterion, plus deal-breaker flags surfaced inline. You see why a vendor scored what it scored, not just the final number.
- Step 4
Reality, after the contract.
Track promised metrics against actual adoption. Decommission, switch, or renew with evidence, and feed the data back into the next RFP.
Traditional vs AdoptIQ
The same deal, run two ways.
Traditional procurement optimises for the signature. AdoptIQ optimises for the outcome the signature was supposed to buy.
| Dimension | Traditional procurement | AdoptIQ approach |
|---|---|---|
| Vendor sourcing | Open web searches and cold inbound pitches. | An exclusive verified vendor network of pre-vetted providers. |
| Evaluation | Months of manual spreadsheet review. | AI drafts requirements and scores responses with cited evidence. |
| Post-sale visibility | Disconnected from how the tool is actually used. | Continuous adoption monitoring against the original business case. |
| Financial outcome | High exposure to unused shelfware, found at renewal. | Active zero-shelfware enforcement, with alerts before renewal. |
From an unstructured RFP to a clean, scored question set.
Most RFPs arrive as long PDFs, scanned exhibits, or Excel matrices. The platform reads them, lifts the questions and weights, and hands them back as a structured workspace your team can answer, share, and audit.
Evidence, not vibes
AI you can audit, on both sides of the deal.
Nothing on this platform asks for blind trust. Summaries, scores, and drafted answers each carry their sources and a confidence level, and your reviewers keep the final call.
RFP summaries on arrival
Every inbound RFP gets a structured summary: scope, deadlines, weighting, and contractual red flags, before anyone reads 80 pages.
Confidence on every answer
Drafted answers carry a confidence level and cite the library sources they came from, so reviewers know exactly what to check.
A library that stays healthy
Stale, contradictory, or unsourced answers are flagged for review, so your answer library improves with every deal instead of rotting.
- Scope
- Procure-to-pay suite, 3 business units, EU data residency required
- Deadline
- Responses due in 21 days, two clarification rounds allowed
- Weighting
- Security 30% · Functionality 40% · Commercials 30%
- Flags
- Liability cap unstated · SLA credits undefined in section 7
- High
Describe your data-retention controls.
3 cited sources · reviewed 12 days ago
- High
List sub-processors and their regions.
2 cited sources · reviewed 5 days ago
- Needs review
Confirm ISO-mapped incident SLAs.
1 source · stale, last reviewed 8 months ago
Integrations
Deals arrive by email. We meet them there.
No procurement team starts in a portal. RFPs arrive in inboxes and spreadsheets, so AdoptIQ connects to the tools where the work already happens and keeps a single review queue across all of them.
Gmail
RFPs and vendor replies arriving in Gmail are picked up and staged in your review queue automatically.
Microsoft 365 / Outlook
The same inbound flow for Outlook mailboxes: polled, deduplicated, and staged for review.
Google Sheets
Question sets round-trip to Sheets, so stakeholders who live in spreadsheets can contribute without an account.
HubSpot
Award outcomes and deal states sync to your CRM, idempotently, so pipeline reporting stays truthful.
Slack
Deal events and review requests are posted to the channels your team already watches.
E-signature
Signature envelopes with an immutable audit trail, issued from the platform when the award is made.
On the roadmap: Coupa, SAP Ariba, Jaggaer, GEP, and Workday. Tell us your stack when you request access and we will sequence accordingly.
- RFPs issued12
- Vendor responses54
- Shortlisted9
- Awarded6
Draft to publish
3.2 days
Clarification round
4.0 days
Scoring to shortlist
2.1 days
Award to signature
6.5 days
After the award
The deal is not done at signature.
Most procurement tools stop where the risk actually starts. AdoptIQ keeps measuring: how the process ran, and whether the software you bought is being used.
See where deals stall
Stage-by-stage cycle times and response rates across every RFx, so process fixes come from data instead of anecdotes.
Adoption against the business case
After signature, real usage is scored against what the proposal promised, with health alerts before the renewal conversation.
A renewal decision you can defend
Continue, renegotiate, or decommission, recommended from measured adoption rather than the loudest stakeholder.
Where we stand today
Honest about what is in place, and what is on the way.
Procurement evaluators verify every claim. We keep this short and accurate: here is exactly what the product does today.
Customers
In private beta, onboarding an early-access cohort.
Customer names will be added here with their written permission. We do not list logos we cannot stand behind.
What the product guarantees
- Fairness enforcement
- Every proposal scored against your fairness rules
- Audit trail
- Full audit trail on every award decision
- Data handling
- GDPR-aligned data handling, documented in our DPA
- Questionnaire import
- CAIQ and SIG security questionnaires imported into your answer library
- Evidence vault
- Certificates and policies stored, versioned, and shareable from a trust center
- Contract review
- DPA and MSA drafts reviewed clause by clause, with flagged deviations
Integrations
Live today: Gmail and Microsoft 365 inbound, Google Sheets round-trip, HubSpot sync, Slack notifications, and built-in e-signature. Coupa, SAP Ariba, Jaggaer, GEP, and Workday are on the roadmap.
Buy software that actually gets used.
We are onboarding a limited early-access cohort ahead of launch. Request access and we will walk one of your real deals end to end: intake and summary, scored responses, vendor Q&A, signature, and adoption tracking. You work directly with the people building the product.
Procurement artifacts
Capability brief
A 4-page PDF you can attach to an internal review packet. Covers scope, model, integrations, and pricing direction.
Email me the briefSecurity packet
Architecture diagram, data-handling summary, current cert status, and DPA. Returned within one business day.
Request the packetFounder call
30 minutes with the founder: your evaluation process, where the product fits, and what is on the roadmap.
Schedule a call
Questions